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April 5, 2017 Ex Bd Motions

Posted by on May 1, 2017 in Board Mtg Motions/Minutes, News and Events, The Executive Board

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2016 June Executive Board Motions

Posted by on Oct 7, 2016 in Administrative, Board Mtg Motions/Minutes, The Executive Board

June 2, 2016 SUMMARY OF MOTIONS:

Approval of Minutes: A motion was made by David Regal and seconded by Debbie DiMaggio to accept the minutes of May 4, 2016 with a correction on the 2nd page under Unfinished Business, to insert “tentatively” for the dates of the PIN Party and Holiday Party. The motion was unanimously approved.

Motion made by Mary Stewart and seconded by Althea Llewellyn to repair the two pergola
posts at a cost of $675. Vote was unanimously in favor of this motion.

A motion was made by Dave Regal and second by Mary Stewart to increase the 4H and
Vo-Tech Scholarships this year to $300 each. The vote was unanimously in favor.

A motion was made by David Regal and seconded by Debbie DiMaggio to purchase the new microscope for $850 with the Exxon Mobil gift. The vote was unanimously in favor of this motion.

A motion was also made by David Regal and seconded by Mary Stewart to send a letter to Libby Reiss from the Board recognizing her MG volunteer hours that made receiving this grant possible. The vote was unanimously in favor.
Motion made by David Regal and seconded by Mary Stewart to adjourn the meeting at 9:00 p.m. Vote was unanimously in favor.

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2015 Executive Board Motions

Posted by on Feb 5, 2016 in Board Mtg Motions/Minutes, The Executive Board

Motion made by Mary Stewart and seconded by Terry Gibbons to accept the
minutes of the November 4, 2015 meeting as amended. The motion was
unanimously approved.
Motion made by Tina Helmstetter and seconded by Terry Gibbons to approve
replacing the Redbud tree with 3 new roses and to add a new Redbud where the
Jersey Bell was. The motion was unanimously approved.

Motion was made by Debbie DiMaggio and seconded by Mary Stewart to approve
the Policy and Procedures for Representatives from Rutgers MG of Union County.
The motion was unanimously approved.

Motion was made by Debbie DiMaggio and seconded by Althea Llewellyn to offer
State Representatives and Alternates full Registration Fee reimbursement for
attending the annual State Conference. The motion was unanimously approved.

A motion was made by and seconded by Tina Helmstetter to take the former Union
County Scholarship Program funds and split that $200 between the Union County
Vo-Tech Horticultural Therapy Program and the Union County 4-H Program
starting in FY 2016-2017.
The motion was unanimously approved.

Motion made by Tina Helmstetter and seconded by Althea to adjourn the meeting adjourned at 8:35pm.

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2015 November Executive Board Motions

Posted by on Dec 6, 2015 in Board Mtg Motions/Minutes, The Executive Board

A motion was made by Richard Leister and seconded by Tina Helmstetter proposing that Althea Llewwllyn finish the term of 1st VP, which was vacated by
Neil Barbin. The vote was unanimously in favor of this motion.

Motion made to accept the minutes with the correction by Terry Gibbons and seconded by Debbie DiMaggio. Vote was unanimous to approve the minutes.

A motion was made by Tina Helmstetter and seconded by Debbie DiMaggio to have Dolores Batz-Culp complete the term of Toni Rinehart as State Representative through December 2015. Also, to have Dennis Lenahan be the 2nd alternate for the next two months. The vote was unanimously in favor of this motion.

A motion was made to adjourn the meeting at 9:00 p.m. by Richard Leister and seconded by Tina Helmstetter.

The next Executive Board Meeting will be held on Wed., November 4th at 7:00 p.m.

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2015 October Executive Board Motions

Posted by on Nov 5, 2015 in Board Mtg Motions/Minutes, The Executive Board

A motion was made by Richard Leister and seconded by Tina Helmstetter proposing that Althea Llewwllyn finish the term of 1st VP, which was vacated by
Neil Barbin. The vote was unanimously in favor of this motion.

Motion made to accept the minutes with the correction by Terry Gibbons and seconded by Debbie DiMaggio. Vote was unanimous to approve the minutes.

A motion was made by Tina Helmstetter and seconded by Debbie DiMaggio to have Dolores Batz-Culp complete the term of Toni Rinehart as State Representative through December 2015. Also, to have Dennis Lenahan be the 2nd alternate for the next two months. The vote was unanimously in favor of this motion.

A motion was made to adjourn the meeting at 9:00 p.m. by Richard Leister and seconded by Tina Helmstetter.

The next Executive Board Meeting will be held on Wed., November 4th at 7:00 p.m.

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2015 May Executive Board Motions

Posted by on Aug 27, 2015 in Board Mtg Motions/Minutes, The Executive Board

Approval of Minutes: There was one to the minutes of March 4, 2015 on top of page 2 it should read that Neil sent Caryl Hannemann an email instead of David. Motion made by David Regal to accept the corrected minutes and seconded by Neil Barbin.
There were no changes/corrections to the April 1, 2015 minutes. Motion made by David Regal and seconded by Tina Helmstetter to accept the minutes.
Note: May 6, 2015 minutes had a correction under State Representatives “with no term limits” and were approved as corrected at the June 3, 2015 meeting.

Continuing Ed and Home Gardeners School Reimbursement:
Carol Walczuk updated the CAMG Professional Educational Information policy. The board reviewed and discussed the policy.
A motion was made by Debbie DiMaggio and seconded by Neil Barbin to accept this policy. It was unanimously approved.
It was noted that as of September for the new fiscal year we will no longer be reimbursing CAMG’s for attending the Home Gardeners School . These funds would instead be dedicated to paying speakers for our programs. Richard Leister will draft this change of policy for review at next month’s meeting. The notice of this change will be inserted in the Newsletter to inform the membership that there will no longer be reimbursement for attending the HGS.
Opening Continuing Ed Meeting to the Public:
Tina Helmstetter reported that at our last meeting there were about 40 Master Gardeners and guests in attendance. Tina will keep tallies on this with a sign in sheet. It was suggested that we try this for a few more meetings because of space limitations before considering opening the meetings to the public.
Tina made a motion and Mary seconded it to continue to have guests with Master Gardeners at our meetings. The vote on the motion was unanimously approved.
“Come Grow With Us” at Kean:
This Community backed project on the Kean College campus is supported by a new class member, Jackie Park-Albaum. Madeline indicated that they are looking for 4 days of help; 1 day in June to plant crops, 1 day in July to help with harvesting, 1 day in August to plant cool season crops and 1 day in Sept. for harvesting. A notice will be in the Newsletter for volunteers. We will indicate certain weeks for work rather than a day. This could be a continuing yearly project.
A motion was made by David Regal and seconded by Terry Gibbons to accept this proposed program. The vote on the motion was unanimously approved.

Proposed Community Beautification Project:
Richard Leister received a proposal from a current class member, Adrienne Miller-Kubicz, for a Community Beautification project at the Township of Union Community Garden. The actual location is the Eleanor R. Erikson Park off Liberty Ave. in Union.
They are asking for volunteer MGs assistance with their raised garden beds. They have spring and fall clean-up dates. They are in their second year of operation and hope to expand over time.
Motion made by Mary Stewart and seconded by David Regal to approve volunteer hours for this project. The motion was unanimously approved.

Motion made by David Regal and seconded by Neil Barbin to adjourn the meeting at 9:30 p.m.

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2015 March-April Executive Board Meeting Motions

Posted by on May 7, 2015 in Board Mtg Motions/Minutes, The Executive Board

There was not a quorum of Executive Board Members during the March and April meetings, therefore no motions were made for these months. The minutes from these meetings were accepted and approved at the May 6, 2015 meeting. The minutes and motions from the May 6, 2015 meeting anticipate being approved at the June meeting.

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2015 February Executive Board Motions

Posted by on Mar 6, 2015 in Board Mtg Motions/Minutes, The Executive Board

There were no significant motions made by the Executive Board at the February 2015 meeting. Motion was made by Neil Barbin and seconded by Mary Stewart to adjourn the meeting at 9:35 p.m.

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2014 December Executive Board Motions

Posted by on Dec 22, 2014 in Board Mtg Motions/Minutes, News and Events, The Executive Board

Approval of Minutes: There was a correction to the minutes of November 5, 2014 on the second page, line 5, sentence should read, “Diane Voight and Pat Doria volunteered to maintain the irrigation system in the Sharing Garden and Annex.”

Motion moved by: Richard Leister to approve the November 5, 2014 minutes with this correction seconded by Larry Dzieskowski and unanimously carried.

Motion moved by: Carol Walczuk to enter into the Minutes of this meeting, the result of the e-mail vote and the formal approval of the Operating Budget. Result of vote: Approve: 7; Disapprove: 0; Abstain: 0; No Vote: 1.
Motion seconded by Linda Henry and unanimously approved.

Motion moved by Larry Dzieskowski, to have the annual picnic on the fourth weekend in June (Saturday June 27, 2015 with a rain date of Sunday, June 28, 2015). The motion seconded by Carol Walczuk and unanimously approved.

Motion moved by: Mary Stewart that we approve payment of $1,761.00 to Martoccia Landscape Services for the installation of permeable pavers in the bottom section of the garden. The cost over-run amount to be taken from Reserve Funds not the approved 2014-15 Operating Budget. Seconded by Larry Dzieskowski. Motion was unanimously approved. Richard will adjust the budget to reflect this change.

Motion moved by: Larry Dzieskowski r to accept this Eagle Scout Project proposal submitted by Joanne Krueger with the noted changes in the report and go forward with the posting of “poling the membership” Seconded by Richard Leister. Motion unanimously approved.

Larry Dzieskowski distributed a 2015 Slate of Nominees to the Board for the term January 1, 2015 to December 31, 2016. It is noted that the Treasurer’s term will be from January 1, 2015 to December 31, 2015 as it is filling the remaining term of the position, as a result of the resignation of the present Treasurer, in accordance with the RMGUC Bylaws. The proposed slate is: President: Richard Leister; 1st VP: Neil Barbin; Treasurer: Teresa Gibbons; Recording Secretary: Linda Henry; Historian: Mary Stewart
This Slate of Nominees will be presented at the Holiday Party. Members can either vote in person at the RCE office or via email by December 17th.

Motion moved by: Carol Walczuk made a motion to accept the Slate of Nominees as presented by Larry Dzieskowski so that it can be presented to the membership. Seconded by Tina Helmstetter. Motion unanimously approved.

Motion was made to adjourn the meeting at 9:15 p.m.

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2014 November Executive Board Meeting Motions

Posted by on Dec 4, 2014 in Board Mtg Motions/Minutes, The Executive Board

There were no motions passed at the November Executive Board Meeting due to the fact that a quorum was not present.

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2014 October Motions

Posted by on Nov 2, 2014 in Board Mtg Motions/Minutes, News and Events

There were no motions at the October 2014 Executive Board Meeting.

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2014 September MG Motions

Posted by on Oct 3, 2014 in Board Mtg Motions/Minutes

It was moved and approved that the minutes of the June 4, 2014 Executive Board Meeting be approved as submitted.

It was moved and approved to award the Wes Philo Award for 2014 to Caryl Hanneman.

It was moved and approved not to serve refreshments at Monthly Programs.

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2014 June Motions

Posted by on Sep 4, 2014 in Board Mtg Motions/Minutes

It was moved and approved that the minutes of the May 7, 2014 Executive Board Meeting be approved as submitted.

It was moved and approved to accept the quote submitted by Martoccia Landscaping, Inc. for Phase I of the paver project at the Gardens.

It was moved and approved to approve the UC Vo-Tech/FAA Scholarship $200 Award.

It was moved and approved to Donate $200 to UC 4-H Youth Development Program

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2014 March Motions

Posted by on Apr 1, 2014 in Board Mtg Motions/Minutes

2014 March Motions
• Motion: It was moved and approved that the Feb. 20, 2014 Executive Board minutes be approved as submitted.
• Motion: It was moved and approved that volunteer hours be approved for work in the Mitzvah Garden at the Temple Emanu-El, Westfield.
• Motion: It was moved and approved that the Spring Garden Fair flyer for 2014 be accepted with minor revisions (date).
• Motion: It was moved and approved that funds from the MG treasury (Special Projects budget) be used to purchase and install a new berry patch structure, not to exceed $700.
• Motion: It was moved and approved to purchase and install a drainage pipe for the upper garden. The amount from the treasury (Demo Garden budget) will not exceed $150.

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2014 February Motions

Posted by on Mar 1, 2014 in Board Mtg Motions/Minutes

2014 February Motions
• Motion: Larry Dzieskowski moved and it was accepted that the minutes of the December 4, 2013 be approved. This was seconded by Mary Stewart, and it was approved unanimously.
• Motion: Mary Stewart moved that we approve volunteer hours for the Reeves Reed Arboretum docent program. Carol Walczuk seconded this motions and it was unanimously carried

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2013 December Motions

Posted by on Jan 1, 2014 in Board Mtg Motions/Minutes

2013 December Motions
• Motion: Mary Stewart moved a motion to accept the November 6, 2013 Executive Board Minutes. Seconded (Lorraine Wallace) and carried.
• Motion: Mary Stewart moved a motion that we proceed with the grant application for the pavers for the Sharing Garden once the budget figures have been determined. Seconded (Nancy) carried unanimously.
• Motion: Mary Stewart moved that we make a request to PSEG to use the money for sharing garden pavers as opposed to the walk around garden path. Seconded (Larry) and carried unanimously.
• Motion: Nancy Heide moved that we allocate some of the Exxon gift money toward the purchase of a new computer for the Helpline, if needed, and the remainder be used for the Sharing Garden paving project. Seconded (Lorraine) and carried.

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2013 November Motions

Posted by on Dec 1, 2013 in Board Mtg Motions/Minutes

2013 November Motions
Approval of the Minutes: Carol emailed the Board members that she was adding a request from Caryl Hannemann to the Executive Board meeting agenda. Nancy noted two items that needed to be corrected in the minutes of the October 2013 Executive Board meeting:
1. RMGUC did not pay for Madeline DiNardo’s attendance at the recent Northeast Association of County Agricultural Agents. RMGUC made a donation to the conference.
• TJ Karns, Madeline DiNardo and Joanne Krueger signed the letter to Marvin Ellison Executive Vice President at Home Depot, that the Gardwood Home Depot for all their work and help in renovations to the barn. Larry Dzieskowski moved that we accept the minutes of October 2, 2013 Executive Board Meeting were approved with the corrections as described. Seconded by Lorraine Wallace and carried.
• Motion: Richard moved that the Board accept Caryl Hannemann’s request as proposed prior to the September Executive Board meeting. Seconded (Susan) and accepted.
• Motion: Lorraine moved that Caryl Hannemann’s request to have volunteer hours credited to her for teaching the garden club in Berkeley Heights be accepted. Seconded (Nancy) and carried.

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2013 October Motions

Posted by on Nov 1, 2013 in Board Mtg Motions/Minutes

2013 October Motions
Motion: Madeline DiNardo requested that the minutes from the September Board meeting be altered to reflect the name of the conference to which MG made a donation-The Northeast Association of County Agricultural Agents for the 2013 Conference. The minutes were accepted and approved with the noted addition.
Motion: Nancy Heide moved for the Board to authorize TJ Karns to go ahead with the grant process for the installation of pavers in the Sharing Garden. The motion was seconded and carried unanimously.
Motion: Carol Walczuk moved that the Board approve the Operating Budget as presented and modified by Margaret Beach. Lorraine Wallace seconded this motition and it was carried.
Motion: Carol Walczuk moved to adjourn the meeting at 8:45pm, this was seconded by Lorraine Wallace and carried.

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2013 September Motions

Posted by on Oct 1, 2013 in Board Mtg Motions/Minutes

2013 September Motions
• Margaret Beach moved that we accept the June 5, 2013 Executive Board Minutes as printed and distributed. This was seconded by Lorraine Wallace and carried/
• Lorraine Wallace moved that the meeting be adjourned at 9:15, this was seconded by Nancy Heide and carried.

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2013 June Motions

Posted by on Jul 1, 2013 in Board Mtg Motions/Minutes

2013 June Motions
• Motion Carol Walczuk moved that we accept the minutes of the May 2013 Executive Board Meeting with the changes per Richard Leister’s email: acknowledging that Harry Faulks, Joe Lafferty, Larry Dzieskowski and Peter Rinaldi also worked with Richard to get the green house and the barn read for the Spring Fair. The motion was seconded and carried.
• Margaret Beach moved that we form a sub-committee to review the options for a parthway in the sharing garden and report back to the Executive Board with recommendations, This was seconded by Richard Leister and carried.
• Margaret Beech moved that we approve the Compendium statements as revised. This was seconded by Nancy Heide and carried.
• Motion: Mary Stewart moved that David and Bridget Mracek, and the Newsletter Committee consisting of Caryl Hannemann, Joanne Krueger, Christine Dec, Denise Rothstein, Katherine DeFillipo and Deb Berman receive the Award of Excellence for the Master Gardeners of Union County. This motion was seconded and approved.
• Motion: Susan Thomson moved that we accept the draft of the Nominating Committee schedule and the Policies and Procedures as amended. This was seconded and carried.
• Motion: Susan Thomson moved that we poll the membership for feed back on the shade garden tree selection. This was seconded by Richard Leister and carried.
• Motion: Mary Stewart moved that the Board hold a closed session to finalize discussion of the State Reps position on the Board. This was seconded by Carol Walczuk and carried.
• Motion: Carol Walczuk moved that the Board maintain the organization as it is and not add the State Representatives as voting members. This was seconded by Mary Stewart and carried.

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